1. Regular Meetings

All Buddy volunteers shall attend a minimum of three (1 hour) continuing education meetings throughout the year. These meetings will be offered on a quarterly basis. Additional meetings may be scheduled according to procedures established by the Buddy Program and subject to approval by the Colorectal Cancer Alliance.

2. Notice of Meetings

Notice of each meeting shall be given to each member, by email, no less than two weeks prior to the meeting. 

3. Failure to Attend

Failure to attend two consecutive meetings inclusive of mentor training and development may be considered cause for termination of a Buddy mentor. Special considerations to absences are subject to approval and will be reviewed on an individual basis.

4. Termination 

Any Buddy Mentor may resign at any time from the Buddy Program upon written notice to the Colorectal Cancer Alliance. Once an individual ceases commitment and participation to the program as a Buddy, that individual will no longer hold itself as an active member of the above-mentioned program.

Only the Colorectal Cancer Alliance has the power to remove a Buddy Mentor. The Colorectal Cancer Alliance may, in its absolute discretion, remove any volunteer upon written notice to such person. The Buddy Mentor will be notified in person, by telephone or via mail of their termination from the program. Termination will be effective immediately upon notification.

Causes for volunteer termination include, but are not limited to, violations of rules listed and agreed upon on in this document by volunteer and/or misconduct. Including sharing patient/caregiver private health and personal information in any manner.

Confidentiality

In consideration of my opportunity to serve as a trusted volunteer ambassador for the Colorectal Cancer Alliance (“Organization”), I agree to uphold the Organization’s standards of constituent privacy outlined in this document with the utmost integrity.

I understand that I may receive privileged information (“Privileged Information”), defined below, from the Organization to carry out my volunteer duties. I also understand the Organization’s constituents may share Privileged Information with me directly while I interact on behalf of the Organization.

I understand that Privileged Information includes, but is not limited to, information about the Organization’s Development program, its donors, event participants, constituents, and prospects, such as:

1. Names
2. Contact information (including phone number, email address, or mailing address
3. Giving history
4. Funding areas of interests
5. Event participation history
6. Connection to colorectal cancer
7. Medical/patient information

As a volunteer representing the Organization, I understand and agree to the following:

• If the Organization provides me with Privileged Information, it is in strict confidence to enable me to perform my functions as a volunteer.
• I will never use Privileged Information for any purpose other than my volunteer service with the Organization.
• I will not share Privileged Information outside of Organization staff.
• I will ensure the Privileged Information I receive is kept safe and secure from any unauthorized access, which includes preventing access to my computer, devices, email, or any other access point(s) that I control to Organizational data.
• I will never copy the Organization’s data, whether electronically or on paper, except when it is necessary to address an envelope, write a letter, or write an email as part of my volunteer service.